HR & Payroll

ERPfor HR & Payroll

Smart HR & Payroll Management Software

HR is designed for collecting staff clock in/out records. The collected data will be processed in order to generate required attendance report. The followings are procedures for different tasks and their corresponding sections in this manual.

The HR is structured into two main categories: Core Modules, Supporting Modules, and ensuring that every aspect of human resource management is handled efficiently. This modular approach allows organizations to implement only the features they need while maintaining the flexibility to expand the system as their business grows.

Core HR Module

Industry Applications of HR & Payroll ERP

Recruitment Process

Simplify the hiring process from job requisition to employee onboarding. The Recruitment module helps HR teams manage job postings, receive applications, schedule interviews, evaluate candidates, and generate offer letters, ensuring a faster and more efficient recruitment workflow.

Shift Management

Create, assign, and manage employee shifts with ease. This module supports multiple shift types, flexible working hours, overtime calculations, and real-time shift allocation, ensuring optimal workforce utilization. It helps organizations maintain balanced staffing across all working hours.

Staff Management

Maintain a centralized database of employee information, including personal details, employment history, departments, designations, contact information, and employment status. The module enables HR to efficiently manage the complete employee lifecycle from joining to separation.

Shift Pattern Management

Design and configure recurring shift patterns such as weekly rotations, day/night shifts, and customized work schedules. This module helps organizations automate shift planning while ensuring compliance with company policies and labor regulations.

Staff Shift Schedule

Design and configure recurring shift patterns such as weekly rotations, day/night shifts, and customized work schedules. This module helps organizations automate shift planning while ensuring compliance with company policies and labor regulations.

Staff Training

Plan, organize, and monitor employee training programs to improve workforce skills and productivity. The module allows HR to schedule training sessions, assign participants, track attendance, record certifications, evaluate training effectiveness, and maintain complete training histories for every employee.

Holiday Management

Configure company-wide holidays, regional holidays, and branch-specific holiday calendars. The system automatically considers holiday schedules when calculating attendance, payroll, leave balances, and overtime.

Temp Shift Management

Manage temporary or emergency shift changes efficiently. HR and supervisors can assign temporary shifts, approve shift swaps, handle replacement staffing, and maintain complete records of all schedule modifications.

Leave Management

Automate the complete leave management process, including leave applications, approvals, leave balance tracking, holiday adjustments, and absence monitoring. The module supports multiple leave types such as annual leave, sick leave, casual leave, maternity leave, and unpaid leave.

Support HR Modules

Everything you need to manage your workforce from one integrated HR & Payroll platform.

Core Module

Manage the complete employee lifecycle from recruitment to leave with our core HRMS modules.

Fingerprint Management

  • Fingerprint Enrollment
  • Biometric Verification
  • Template Synchronization

Device Management

  • Device Registration
  • Device Configuration
  • Device Health Monitoring

Manual Adjustment

  • Punch In/Out Adjustment
  • Shift Time Modification
  • Approval-Based Changes

Attendance Audit

  • Attendance History
  • Change Logs
  • Exception Reports

Data Download

  • Attendance History
  • Change Logs
  • Exception Reports

CompleteHR & Payroll Business Workflow

Our ERP manages every stage of the employee lifecycle through a connected workflow.

1
EmployeeIn/OutSummary
2
Scheduling
3
Interview Evaluation
4
Offer Letter
5
Staff Onboarding
6
Attendance Tracking
7
Shift & Leave
8
Payroll Processing
9
Loan & Claim
10
Appraisal
11
Transfer / Resignation
12
Analytics

JKS INFO TECH

HR & Payroll ERP

1
Employee In/Out Summary
2
Employee Self Service
3
Employee Training
4
Recruitment
5
Employee Appraisal / Transfer
6
Leave Management
7
Loan Management
8
Claim Management
9
Salary Details
10
Attendance Management
11
Document Management
12
Reports

HR & Payroll ERP Modules

Accurate Attendance to Error-Free Payroll

Attendance is the foundation of every payroll cycle. Manual attendance tracking and calculations lead to disputes, delays, and compliance risk. Our HRMS is designed to capture accurate staff clock in/out records and process them automatically to generate reliable attendance and payroll reports.

Recruitment & Applicant Management

Features
  • New applicant registration
  • Employee self-service application
  • Applicant profile updates
  • Certificate & sample work upload
  • Admin-applicant messaging
  • Interview scheduling
  • Interview evaluation
  • Offer letter generation
  • Applicant shortlisting

Staff Management & Employee Records

Features
  • Basic & personal information
  • Official information
  • Residency information
  • Bank & salary details
  • Passport & visa records
  • Work permit tracking
  • Certificates & sample works
  • Document repository
  • Employee profile search

Attendance & Biometric Device Management

Features
  • Device settings (ID, IP, Branch)
  • Fingerprint enrollment
  • Fingerprint removal
  • Data download from device
  • Raw record preview
  • Record deletion
  • Raw swipe record report
  • Attendance detail report
  • Manual swipe adjustment

Shift & Leave Management

Features
  • Shift pattern management
  • Staff shift schedule
  • Temp shift management
  • Public holiday tracking
  • Regular day off configuration
  • Attendance analysis
  • Casual / sick / annual leave
  • Leave approval workflow
  • Leave balance tracking

Payroll & Salary Processing

Features
  • Attendance-based payslip generation
  • Salary structure setup
  • Bonus & commission
  • Salary advance processing
  • Deductions & reimbursements
  • Payroll reports
  • Multi-branch payroll
  • Statutory compliance
  • Payslip distribution

Loan, Claim & Employee Relations

Features
  • Loan / salary advance application
  • Approval workflow
  • Repayment tracking
  • Resignation filing
  • Resignation approval
  • Staff indemnity processing
  • Staff transfer (branch / dept / designation)
  • Employee appraisal
  • Transfer approval

Multi-Branch Workforce Management

Features
  • Centralized employee master
  • Branch-wise staff allocation
  • Department mapping
  • Branch-wise attendance
  • Inter-branch transfers
  • Branch-wise payroll
  • Consolidated HR reporting
  • Regional workforce analysis
  • Role-based branch access

Reports & Compliance Management

Features
  • Raw swipe record report
  • Attendance detail report
  • Leave balance report
  • Payroll & payslip report
  • Loan / claim report
  • Recruitment pipeline report
  • Employee appraisal report
  • Staff transfer / resignation report
  • Statutory compliance report

BusinessIntelligence & Analytics

Transform workforce data into actionable insights.

Monitor key HR and payroll metrics with powerful analytics, customizable dashboards, and real-time reports. Identify attendance trends, control payroll costs, and improve compliance with confidence.

Dashboards

  • Recruitment - Track applicants, interview status, offer conversions, and hiring pipeline in real time.
  • Attendance - View real-time clock in/out summaries, late arrivals, absentees, and branch-wise attendance at a glance.
  • Payroll - Monitor salary processing status, payslip generation, deductions, and payroll costs across branches.
  • Leave & Loan - Track pending leave requests, leave balances, active loans, and claim approvals from one place.
  • Branch Workforce - Compare headcount, attendance, payroll, and turnover across multiple branches in real time.
  • Employee Appraisal - Analyze appraisal cycles, performance ratings, and transfer/promotion trends across departments.
  • Employee Self Service - Track employee usage of self-service features like profile updates and leave applications.
  • Staff Transfer - Monitor branch, department, and designation transfers along with resignation and exit trends.
  • Training - Track staff training completion, certifications, and skill development progress.
  • Executive - Access key HR & payroll KPIs, headcount trends, and workforce cost insights through an executive overview dashboard.

Reports

  • Raw Swipe Record Report - Review raw biometric swipe data downloaded from devices before it is processed into attendance.
  • Attendance Detail Report - Track daily, weekly, and monthly attendance details including late marks, early exits, and absences.
  • Payslip & Payroll Report - Generate detailed payslips and consolidated payroll reports by branch, department, or period.
  • Leave Balance Report - Monitor casual, sick, and annual leave balances and usage for every employee.
  • Loan / Claim Report - Track active loans, repayment schedules, and claim reimbursements across the organization.
  • Recruitment Pipeline Report - Analyze applicant volume, interview outcomes, and offer acceptance rates over time.
  • Employee Appraisal Report - Evaluate appraisal scores, ratings, and performance trends across teams and departments.
  • Staff Transfer / Resignation Report - Track branch and department transfers along with resignation and indemnity processing.
  • Manual Adjustment Report - Review manually added or corrected swipe records along with their approval history.
  • Branch-wise HR Report - Compare headcount, attendance, payroll costs, and compliance across multiple branches.

SmartBusiness Features

Empower your workforce management with intelligent automation, seamless integrations, and advanced technologies for smarter HR & Payroll operations.

  • Biometric & Face Recognition Integration - Capture accurate clock in/out data using fingerprint and face recognition devices.
  • Employee Self-Service Portal Let employees apply for leave, loans, and claims, and update their profile without HR intervention.
  • Mobile Applications Access attendance, leave, payroll, and approvals anytime, anywhere.
  • Automated Payroll Calculation Generate accurate payslips automatically based on attendance, leave, and salary structure.
  • Workflow & Approval Automation Streamline recruitment, leave, loan, claim, and transfer approvals with configurable workflows.
  • Role-Based Access Control Secure employee and payroll data by assigning users access based on roles and responsibilities.
  • API & Third-Party Integrations Connect seamlessly with biometric devices, banking systems, and other business applications.
  • Statutory Compliance Stay compliant with tax, PF/ESI, and labour regulations through built-in payroll compliance checks.
  • SMS, Email & WhatsApp Notifications Automate leave approvals, payslip alerts, interview schedules, and important HR updates.
  • Custom Dashboards & Business Intelligence Monitor HR & payroll KPIs with real-time dashboards and generate customized reports for informed decision-making.

WhyChoose JKS INFO TECH HR & Payroll ERP?

Manage your entire employee lifecycle from a single, integrated HRMS platform.

At JKS INFO TECH, we understand that every organization has unique recruitment, attendance, and payroll processes. Our HRMS is built with flexibility, scalability, and ease of use in mind, allowing businesses to automate workforce management without disrupting existing workflows. From a single office to a multi-branch enterprise, our solution grows with your business while providing complete visibility across recruitment, attendance, shift, leave, payroll, loans, claims, appraisals, and compliance.

Leverage Our ERP To Transform Your HR & Payroll Operations.

Book a Demo